SUMMARY:  Serves as administrative clerical support to the Head Start Director and Management Staff.

 

PERFORMANCE RESPONSIBILITIES: include the following. Other duties as assigned.

  • Maintains the AVCP Head Start budget spread sheet.
  • Maintains the Monthly Data reports for accuracy.
  • Develops and maintains all in-kind reports.
  • Assist the director in preparing for monthly Policy Council and management meetings.
  • Take minutes of the management and policy council meetings.
  • Maintain a binder for the management and policy council meeting minutes, agenda and agenda items.
  • Is responsible for all expenders for the Head Start Program, making check requests, purchase orders, tracking purchase orders.
  • Maintain Program Operations and Central Office Calendar and revisions.
  • Maintains quarterly In-Kind reports and submits to the director.
  • Assist Head Start Director in grant preparations and in researching Grant possibilities.
  • Assists in putting any Head Start Program data into the appropriate software.
  • Establish, develop, maintain, and update filing system for the director and management staff.
  • Is knowledgeable regarding all purchasing policies and acts as the (1) Link between the main office accounting department and (2) the Head Start department.
  • Answers all questions regarding purchasing.
  • Responsible for general clerical duties as assigned.

 

QUALIFICATIONS:

  • AA degree or two years related experience.
  • Ability to read, analyze, write well, organize and accurate reports and documents.
  • Demonstrated knowledge of clerical systems and office equipment.
  • Ability to use basic math skills and to compute rate, ratio and percent; ability to draw and interpret bar graphs.
  • Ability and knowledge to use Word, Excel and windows software programs, format and work in tables to produce error free documents.
  • Tuberculosis screening and physical exam required upon hire. Tuberculosis screening by a certified health provider must be submitted yearly and physical evaluation every four (4) years.
  • Pass Criminal Background Check.

 

PREFERRED:

  • Familiarity with social, cultural and economic realities of rural Alaska is desired.
  • Familiarity with statewide/regional governmental and non-profit organizations is desired.
  • Yupik/English Bilingual.
  • Native hire preference
  • Present or past Head Start parent

This position is a Class 26 and has a Salary Range of:  $44,285.92 – $69,835.50

Job Posting Expiration Date: May 31, 2023

We hope to have this position filled by date listed above, if no qualified applicant is hired, we may advertise an additional 30 days.

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