SUMMARY: This position is responsible for overall program support for the Natural Resources Department (NR) and is a great opportunity for someone to learn all about the valuable work AVCP does protecting our subsistence way of life. This is a central position that can successfully organize, multi-task, and assist all NR staff and will gain in-depth knowledge of AVCP and the NR program operations, services, partnerships, and associations. They will be the central point of contact to help ensure program operations are successful and in compliance with all internal and external contracts, grant regulations, MOA’s, etc. This position is not expected to have any supervisory responsibilities.

SUMMARY OF PERFORMANCE RESPONSIBILITIES: includes the following. Other duties may be assigned.
•Monitor communication flow for the department’s incoming calls, e-mails, and in-person contact.
•Keep organized the notes, communications, and strategy positions, for each subsistence committee or organization meeting that is attended or monitored by NR staff.
•Document communication with partners and agencies, including State, Federal, Tribal, and conservation agencies and organizations.
•Attend meetings as assigned and take notes of actions occurring at the meeting.
•Assist program staff with research and analysis of ongoing and emerging issues and developments relating to subsistence resources and program advocacy.
•Maintain an activity and events calendar for regional, statewide, national, and international events; ensure program and administrative timelines are met by calendaring events and project assignments including grant deadlines or requirements.
•Assist NR staff to post daily updates on the NR Facebook page.
•Oversee all department travel for both staff and non-staff via AVCP’s electronic travel software/travel support agency.
•Oversee all department purchasing through AVCP’s electronic finance software.
•Assist the director in supporting the healthy financial management of program budgets and grants by maintaining organization of documents for grants within the department, including specific regulations, allowable expenses, expenditures, and reports.

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. This position requires a thorough understanding of the needs of the Tribes of the Yukon-Kuskokwim Delta region. The requirements listed below are representative of the knowledge, skill and/or ability required. Must be willing to work flexible hours if needed. This position is subject to Native Preference per P.L. 93-638. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REQUIREMENTS:

•Ability to use a computer, fax, and multi-line telephone system.
•Ability to use word processing software, email, and calendaring software such as Microsoft Outlook and communication platforms such as Microsoft Teams, Zoom, etc.
•Ability for occasional travel to villages within the AVCP region and out of region as needed.
•Ability to multitask and work independently with limited supervision.
•Current Alaska driver’s license with ability to qualify to be insured under the AVCP Vehicle Insurance Policy.

RELATED SKILLS AND COMPETENCIES:
•Proven record of planning, organizational and time management skills.
•Strong written, verbal communication skills.
•Familiarity with Yup’ik cultures and traditions is strongly preferred.
•Fluency in Yup’ik or Cup’ik is preferred.
•Exercises tact and diplomacy in working with other department and agencies.
•Uses time efficiently and makes timely decisions.
•Exhibits sound and accurate judgement and can support and explain reasoning for decisions.
•Includes appropriate people in decision-making process.
EDUCATION AND EXPERIENCE: A minimum of two years of experience in office administration, grant oversight or work in a natural resources field is required. A bachelor’s or associate degree in a natural resources related field is preferred.

 

This position is a Grade 6 and has a Salary Range of:  $56,328 – $84,492

Job Posting Expiration Date: June 30, 2022

We hope to have this position filled by date listed above, if no qualified applicant is hired we may advertise an additional 30 days.