SUMMARY: Under the direction of the Supervisory Realty Specialist, Veterans Allotment Act Assistant
This position, under the direction of the Realty Program Manager, and the direct supervision of the Supervisory Realty Specialist provides Technical Assistant for Realty in managing John D. Dingell, Jr. Conservation, Management, and Recreation Act (Veterans Allotment Act). VAA Assistant is responsible for the Real Estate Services function of the Realty Department. This position provides various types of service providing assistance in contacting veterans or heirs of deceased veterans, respond to clients’ requests for available land information and maps, assist in obtaining Personal Representative for deceased veterans, preparing application for land claims, reviewing land claims applications, prepare case files for submission to the Bureau of Land Management for approval of land claims applications. The primary function of this position is overall management of land claims for Veterans under John D. Dingell, Jr. Conservation, Management, and Recreation Act (Veterans Allotment Act), initiate case files, and to prepare complete case files for submission to the BLM for review and approval of Native Allotment applications. This position is open for 5 years and may extend as needed until completion of Land Claims for qualified Veterans.
PERFORMANCE RESPONSIBILITIES: include the following. Other duties may be assigned.
- Maintains strict confidentiality of the department and clientele.
- Receives one-on-one technical direction from the Supervisory Realty Specialist or designee.
- Possesses basic knowledge and skills or the ability to learn and apply the Code of Federal Regulations (CFRs) and other directives related to Real Estate transactions of Federally restricted lands.
- Opens new files, maintains records, responds to requests, and provides assistance.
- Prepares thorough land ownership records research and responds to client requests for information.
- Prepares and electronically records documents at the Department of Natural Resources Recorder’s Office.
- Obtains legal documents through various agencies as needed.
- Logs all incoming and outgoing correspondence related to Veterans Allotment Act.
- Organizes and maintains filing system for the department.
- Provides routine reports in a timely manner and ad hoc reports upon request.
- Travels in and out of the region as required.
- Works cooperatively with private individuals and state and federal agencies.
- Maintains and updates Native Allotment applications cases in all stages of case preparation, including but not limited to documenting thorough telephone logs of conversations with clients; emails related to the case file; and records of all case activity.
- Compiles Veterans Native Allotment application package for submission to the Bureau of Land Management (BLM) for approval.
- Ensures transactions are prepared in accordance with federal regulations and BLM policies and are in the long-range best interests of the veteran landowner.
- Follows-up routinely with clients and other agencies to obtain information or documentation necessary for completion and submission of transactions package to the Bureau of Indian Affairs (BIA).
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Demonstrated dependable work attendance record. Must possess strong written, oral, organizational, analytical, and computer skills. The individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Bilingual Yup’ik/English preferred.
EDUCATION AND EXPERIENCE:
Veteran Allotment Act Assistant: High school diploma or GED is required. Three (3) years of general clerical or secretarial experience is preferred. Proven ability to compile reports and prepare business correspondence. Proven ability to read and apply Code of Federal Regulations (CFRs) related Veteran Allotment Act and Probate.
This position is a Grade 6 and has a Salary Range of: $56,328 – $84,492
Job Posting Expiration Date: March 31, 2023
We hope to have this position filled by date listed above, if no qualified applicant is hired we may advertise an additional 30 days.